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Requirements

Education:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.

Experience:

• 1-2 years of experience in an administrative role, preferably in a sales or marketing environment. Experience in the automotive industry is a plus.

Skills:

• Essential:
• Proficient computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and internet navigation.
• Experience managing online listings or e-commerce platforms.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to multitask and prioritize effectively.  
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional and courteous demeanor.  
• Preferred:
• Familiarity with CRM software (e.g., [List specific CRM systems if used]).
• Knowledge of digital marketing principles.
• Basic understanding of automotive terminology.
• Experience with social media management.

Personal Attributes:

• Highly motivated and results-oriented.
• Proactive and resourceful.
• Ability to learn quickly and adapt to changing priorities.
• Strong work ethic and positive attitude.

Description

We are seeking a highly organized and detail-oriented Administrative Assistant to support our sales and marketing team. This role is crucial for maintaining efficient office operations and contributing to the smooth flow of our sales processes. A key responsibility of this role is managing our online vehicle listings across our company website and various online marketplaces. The ideal candidate will possess strong computer skills, excellent communication abilities, and a proactive approach to problem-solving. 

Responsibilities:

• Provide general administrative support, including answering phones, managing correspondence (email and mail), scheduling appointments, and maintaining office supplies.
• Manage and update vehicle listings on the company website and other online marketplaces (e.g., [List specific marketplaces used]). This includes uploading photos, writing deions, updating pricing and specifications, and ensuring accuracy of information.
• Assist the sales team with preparing sales documents, processing paperwork, and tracking sales progress.
• Support marketing initiatives by assisting with social media management, email marketing campaigns, and event planning (as needed).
• Maintain organized filing systems, both physical and electronic.
• Handle incoming and outgoing mail and packages.
• Greet and assist visitors to the office.
• Perform other related duties as assigned.